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Privacy Policy

At Minninnooka Polo & Equestrian Club (“Minninnooka”, “we”, “our”), we are committed to protecting the privacy of our members, visitors, and website users. This Privacy Policy explains how we collect, use, store, and protect your personal information when you interact with us online or in person.

1. Information We Collect

We may collect the following types of information:

  • Personal details – name, email, phone number, address, date of birth (where required for membership).

  • Membership information – type of membership, payment details (via our payment providers), subscription history.

  • Horse-related information – if relevant to riding activities or memberships.

  • Website data – cookies, IP address, and usage information when you visit our site.

2. How We Collect Information

  • Directly from you when you complete forms, join as a member, book lessons/events, or contact us.

  • Through secure third-party services such as payment providers (e.g., Stripe, Wix Payments).

  • Automatically via cookies when you use our website (you can control these through your browser settings).

3. How We Use Information

We use your data to:

  • Process and manage memberships and subscriptions.

  • Provide access to events, lessons, tournaments, and community activities.

  • Communicate important updates, notices, or policy changes.

  • Improve our services and website experience.

  • Comply with legal and governing body requirements (e.g., HPA, Pony Club, SUPA).

4. Sharing Your Information

We do not sell or trade your personal information. We may share data only:

  • With governing bodies (HPA, Pony Club, SUPA) when required for membership or compliance.

  • With trusted third-party providers (e.g., payment processors, email systems) solely for the purpose of providing our services.

  • Where legally required by law or regulation.

5. Data Storage & Security

  • Your information is stored securely on password-protected systems.

  • Payments are handled by secure third-party providers; we do not store your full payment details.

  • We take appropriate steps to protect your data, but cannot guarantee 100% security of transmissions over the internet.

6. Minors

  • For members under 18, parental or guardian consent is required.

  • We do not knowingly collect personal information from children without consent.

7. Your Rights

Depending on your location, you may have the right to:

  • Access and request a copy of your personal data.

  • Correct inaccurate information.

  • Request deletion of your data, subject to legal and membership obligations.

  • Opt out of marketing communications.

Requests can be made by contacting us directly.

8. Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website, and significant changes will be notified via email or site updates.

9. Contact Us

If you have any questions or requests about this Privacy Policy or your data, please contact us:
📧 [Insert your club email address]
📍 Minninnooka Polo & Equestrian Club

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